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LOCATIONS:
Robinson High School, 5035 Sideburn Road, Fairfax VA
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MAP
400m fast, rubberized, all weather surface
T.C. Williams High School, 3330 King Street, Alexandria VA
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MAP
400m fast, rubberized, all weather surface
Edison High School, 5801 Franconia Road, Alexandria VA
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I-495 (Capital Beltway) to Van Dorn Street south. Cross Franconia Road. Turn left into schoolyard
400m fast, rubberized, all weather surface
Wakefield High School, 1325 South Dinwiddie Street, Arlington VA 22206
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VA Route 7 (Leesburg Pike) to George Mason Drive northbound. Turn right at South Dinwiddie Street. Pass school and turn left on South Chesterfield Street to track
400m fast, rubberized, all weather surface
NOTES on Hammer, Javelin, and Weight:
- At Robinson High School, we throw javelin during or after shot put.
We throw hammer and weight after 1:00 PM at the park near T.C. Williams if enough interest
- At T.C. Williams, we conduct all throwing events (except shot put) at the nearby park
- At Edison High School, upon conclusion of shot put, we go to the park near T.C. Williams to throw javelin, hammer, and weight, if enough interest
Hammer
Weight Throw
Superweight throw held pending sufficient interest, officials, and equipment
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SANCTION
All meets are sanctioned by
USATF
All USATF member athletes are covered by USATF's individual insurance policy.
USATF membership is available at
www.usatf.org
If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or
shorten an event, or the meet, due to time constraints or hazardous conditions.
EQUIPMENT
Fully-Automatic Timing is used for most running events (and records as applicable)
Wind gauge used as needed for sprints and horizontal jumps
Starting blocks available
Track spikes may not exceed ¼-inch in length
Throwers are responsible for bringing their own implements
PVTC has some implements available at no charge
VOLUNTEERS
Volunteer to help at meets
Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
The success of these track meets depends on the number of volunteers we have.
Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 <12, mile <16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up
Entry Procedures
At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
We sell blocks of numbers to youth coaches for each team member at $4.00 each.
We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
The coach must return the completed sign-up sheet to the registration desk.
To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
Coaches should remind athletes to stay in their lanes so they may be properly scored.
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Finish Line and Scoring Procedures
At the finish line, three lane judges, and a head judge are responsible for
place finishing. At least three officials are responsible for timing,
including one designated head timer. Additionally, an official is
designated as the chief scorer. At least two officials are assigned to
the FAT system if used.
Upon completion of each race, based upon placement of the athletes by lane
by the head judge, with assistance from the three judges as needed, the lane
judges write the bib number of the athlete
to the heat sheet in the proper order of finish as called
by the head judge. The head judge or a runner holds the heat sheets for
each event. Upon completion of each race, the heat sheet is
given to the head scorer who places the finish time next to the athlete's
name, as provided by the head timer. We use the FAT system as a back-up
system for athletes under 15 and as the primary system for athletes 15 and
over, if staff is available. We use hand-held times on the heat sheets for all
races on race day if FATs were not immediately
available. Once the times are placed on the heat sheet, we copy the heat
sheet and send it to the registration table for posting, as soon as
possible. We file the original in the results folder for the race
transcriber to post the final results on our web site. Later in the meet
or at the end of the meet, we affix FAT times, when available, to the original
heat sheets.
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